Photo Booth Attendant Contractor Agreement

What makes the agreement read as a contractor relationship?

The agreement should reflect real independence, and your day-to-day practice has to match it:

• The attendant may accept or decline any event you offer and may work for other businesses.
• An event is accepted only when the attendant confirms in writing, then reconfirms 48 hours before.
• The attendant decides how to do the work, as long as the result meets the booking and your safety standards.
• They handle their own taxes and licenses, give you a W-9 before the first payment, and receive a 1099 when required.
• No employee benefits, workers' compensation or unemployment through you, except where state law says otherwise.

If you set every schedule, demand exclusivity and supervise like an employer, the paperwork will not rescue the classification.

How should pay and paid time be written?

Vague pay terms cause more friction than modest pay. Spell out:

• Rate: $25 per hour, used here as an example rather than a market rate.
• Paid time: from the call time on the event sheet to the end of load-out, with a 4-hour minimum per event.
• Mileage: normal commuting is unpaid; miles beyond 30 each way are reimbursed at the IRS business rate when they drive their own vehicle.
• Overtime: same hourly rate when the client buys more time.
• Tips: cash tips belong to the attendant; tips paid to you pass through in full.
• Timing: hours submitted within 2 days, paid within 7 days of submission.

Worked example: a 360 runs 7:00 to 10:00 pm. Call time is 5:20 pm and load-out ends at 10:45 pm, so paid time is 5 hours 25 minutes, about $135 at $25 per hour plus any mileage. Put your real labor numbers into the pricing calculator so they live inside your package price.

What conduct, dress and equipment rules belong in it?

Keep the list short and enforceable:

• No alcohol, cannabis or other impairing substances before or during an event, even if the client offers.
• Personal phone away except to run the booth or call you.
• No personal business cards, self-promotion, or asking your clients for work.
• No personal photos of guests, and no copying or posting event images.
• Solid black clothing, black closed-toe non-slip shoes, no visible logos, long hair tied back, and a black blazer or vest for formal events.
• One 15-minute break per 4 hours, a 30-minute meal break at 5 hours or more, and a 360 always paused during breaks.

On equipment, the attendant follows your setup and packing checklists, runs the pre-event test, and reports damage the same day. They owe repair costs only for gross negligence or intentional misconduct, and any deduction from pay needs both state-law permission and their written agreement.

How do confidentiality and non-solicitation clauses work?

Confidential information should include client details, pricing, package structures, vendor contacts, passwords, your templates and, above all, guest images, phone numbers and emails. Guest data is never copied, kept, sold or shared.

Keep the non-solicitation clause narrow: for 12 months after the relationship ends, the attendant will not take booth work from a client, planner or venue they first met through your events. It should not stop them running their own booth business or serving people they knew beforehand, and it should say nothing prevents them from discussing wages or reporting a legal violation. Narrow clauses have a better chance of being enforced; your attorney can tell you how your state treats them.

What cancellation terms are fair to both sides?

Sample excerpt: "Paid time starts at the call time on the event sheet (or actual arrival if the Company asked Contractor to come earlier) and ends when breakdown and load-out are finished. Each accepted event has a minimum of 4 paid hours."

Which attendant agreement mistakes cause trouble?

• Signing after the first event. Get the agreement and W-9 done before anyone works a booking.
• A non-compete instead of a non-solicit. Banning someone from the industry is far harder to enforce than protecting the clients they met through you.
• Silence on guest data. Spell out that guest photos and contact details never leave your systems.
• No 360 duties. State that the attendant enforces the rated rider and weight limits and the 360 safety rules, and stops the arm whenever a guest is at risk.